Overview

The Payrun screen is where all the settings you have previously supplied come together and allows you to quickly and easily pay your staff members.
To pay your staff, there are 5 steps, listed across the top of the screen.
1.   Pay All – This is the first step in the process. Firstly select the pay period you wish to pay, this will display your staff members at the bottom of the screen. Either tick each staff member off individually that will be paid or press the "Pay All" button.
2.   Edit All – After selecting the employees that need to be paid you can press the "Edit All" button to review each employee. If you know that all the pay's are correct you can skip the step.
3.   Print All Payslips – Once all pays have been confirmed, the next step is printing the payslips. If you press the button "Print All Payslips", the system will print off each staff member's payslip in the select pay run to the nominated printer. If you do not require
4.   Commit All – Once we have performed all the previous steps (if they are applicable), we need to press the "Commit All" Button this will save the payrun and place it ready to be disbursed.
5.   Disbursement – The final step in the process. This will take you to the disbursement screen which will enable you specify what method of payment you use to pay your staff.

Processing a Pay Run

You may pay your staff weekly, fortnightly, or monthly this will not change the way you run a "Pay Run" in Eclipse Payroll Wizard. Once you have set up and established all of your employees and their allowances/deduction, holidays etc you are ready to run your Pay Run. From running a pay run you will be able to import this figure into rego wizard so that you can reconcile the amount on your bank reconciliation.
Once you have opened Payroll you need to go to the Pay run button and click to open. The following screen will open:

To begin processing a pay run you will need to click in the square next to Pay Schedules, in doing this all of your staff names will show. You then need to click in the box next to their name for the system to pay them. Once you have ticked their names, they will go to the top of the list (with a tick next to their name), you will also now see the amounts of which you will pay them are now visible against their name.
At the top of the screen shown below you also have a Total Net amount this amount is generated from the amounts of your staff you have ticked to pay as a total.

Alternatively you have some other options which you may like to view before you pay your staff. The options are as follows and these buttons are next to the pay all button.

  1. Pay All – This button will tick all of your staff
  2. Edit All – This button will give you the screen below with many opinions (keep in mind you must have all or some staff members ticked to access this button)










Adding in Sick Leave
Once you have selected your "Work Date" that you are to allocate you leave to, TAB across to or left click in the "Leave" field. This is where you select what leave the employee has taken in that pay run.

In the above example we are selecting "Worktime Sick Leave", as this employee is on a hourly wage. If your employee was on an salary wage then you would select "Standard Sick Leave".
Once you have selected the correct leave, you will need to TAB across to "Unit Hours". There is no "Special Rate" to select when adding in "Sick Leave", this is why you are to TAB across to "Unit Hours".
In "Unit Hours", this is where you allocate the amount of sick leave hours the employee has taken during that pay run.
In the example below this employee has taken a total on 1 day's sick leave, which equals 8hrs in sick leave.

Once the hours of sick leave have been entered, you have now correctly added sick leave against your employee. You will also now see that the above "Sick Leave" summary has changed by deducting the 8hrs taken in this pay run.





Adding in Annual Leave
To add "Annual Leave" into an employee's pay simply left click in the "leave" field to add annual leave
In this example, the employee has taken 2 day's annual leave, which was during this pay run. Below you will see that we have selected the date the annual leave was taken and we have selected "Worktime Annual" leave.
Once you have selected your leave code, you need to TAB across to "Unit/Hrs", as this is where we need to put in the amount of leave that was taken that week.

You will see above that this employee had taken 2 days annual leave. You will also see that Leave Loading has been added to this employee as it was set up originally and also that the annual leave hours have been deducted from the employee's leave summary.

Adding/Importing a Commission
To add a commission to one of your staff that you are paying, you simply right click on the staff member and then click "edit", see below example, or you can double click on the employee.

Once you click "Edit" the below screen will appear.

When in this screen you can add commissions for your staff members. These commissions have been imported from your sales in RegoWizard. To select what commissions you wish to pay an employee you need to left click on "Import Commission".

Once you have ticked which commissions you wish to pay, left click "Import" so you can import them into the pay run against the employee.
Shown below is how the pay of this staff member has been increased after adding commissions.
If your commisions are paid monthly, you may want to spread the Tax over an amount of weeks. Shown below, you do this by left clicking in the "Bonus Period" and entering the amount of weeks in which you would like the tax spread over.

From this screen you could "Save and Close" or skip to the "Next Employee" if you have more employees you wish to add commissions to etc.

  1. Print All Payslips - this will obviously print all the payslips of the staff members that are ticked.
  2. Commit All - this will save the pay run and place it ready to be disbursed.
  3. Disbursement - The final step in the process. This will take you to the disbursement screen which will enable you specify what method of payment you use to pay your staff.


You may also need to print a (Disbursement Summary Report) to file; this is done from this screen by clicking the report button.
The only thing left to do is to import the data into Eclipse Stock & Accounting, so that you can reconcile the amounts on your bank reconciliation. To do this you need to go into Eclipse Stock & Accounting as shown below.












Advance Pay

The Advance Pay option allows you to pay an employee in advance pay periods for example if the employee is to go on annual leave.
Advance Pay is done through your "Payrun" tab.
To Advance Pay an employee, tick the employee and then right click to view the below menu.

Once you have clicked "Advance Pay", the below screen will appear.


Each time you tick the pay period which you wish to advance pay the next pay period will appear in the below line. This function allows you to Advance Pay an employee for multiple pay periods.

Once you have selected the pay period you wish to advance pay, you can right click and then edit the pay. You would do this to make adjustments for annual leave or sick leave.

Once you have edited your employee's pay run, you can now click "Commit", which will commit the advance pay.

Once you have committed the advance pay you are also able to print the payslip as well as view the disbursement. Once you are happy click close.

Shown above, you can see that the "Advance Pay" for the employees have been created.