Much like selling parts; creating a purchase order on behalf of the business to bring more stock on hand/ordering for a customer, is a very integral function within Eclipse Parts. Below is a highlighted screenshot of how the screen looks and we will discuss how we go about purchasing parts.

Navigating through the different menus at the top of the Eclipse window, we want to ensure we have clicked on Purchase Parts and further clicked on New Purchase Order. This will bring up the window that is shown and highlighted above - numbered 1 through 6, we will go over some of the functions that will be very important that we take note of before we save this purchase order or receive any stock. 

First, we want to ensure we have made an enquiry with the right supplier to source a part from them, we will enter the supplier here by clicking on 'select client' and searching them through the Client Lookup menu. If they are a new supplier, we will need to add them as a new client by clicking on 'select client' and adding them as a new client through this client lookup menu. 

Secondly, we will need to source an invoice number from the supplier we are creating this new purchase order from - this will usually be given via communication that the Parts Department has with the supplier. 

Third, we will look at if, when we receive our order from our supplier, there are back order parts that are attached to it. In the case that there is, we will need to attach this via the highlighted field from the first screenshot and search for the part number on back order and add it to the list of parts that we have received.

Next, we just need to click on the Part Number field and click the drop down arrow, this will open our Part Selection Form window. To navigate this, we will just need to fill in the fields as required to find the correct part to attach to the purchase order.

Fifth, we will need to enter/adjust the correct cost for the purchase order, inclusive of GST and any costs attached to the order (e.g. freight).

Finally, we need to discern whether this purchase order we are creating is to save an order, or if we are receiving goods from our supplier.